large_edit-find-replaceIndie authors, or self-publishers, have a lot of hats to wear.  Not only are they worrying about writing a book, quite an endeavor on its own, they also are assuming the publisher’s role.  This means the successful indie will make arrangements for editing, proofreading, formatting, cover art, and final-pass readers.  Let’s take a look at some of the issues surrounding the editing end of things.

What Sort of Editor Do You Need?

When you’re researching editing, particularly online, you’ll see a lot of terms thrown around, and they all seem to overlap or mean different things to different people.  Story editing, line editing, copy editing, proofreading—what does it all mean?  Courtney Milan has a great article about her production process, and in it she goes over some of the differences in the types of editing.  You can read that article HERE. I’d go so far as to say it should be required reading for anyone thinking of self-publishing.

Finding the Right Editor

Now that you’ve an idea the sorts of editing you’ll need, you have to actually choose editors and get your project scheduled. The first step is to compile a list of potential editors.  You can find editors on authors’ forums or even Google.  Another place to look is in the Acknowledgements section of indie books—most indies credit their production team and that can be a great place to find recommendations for formatters, cover artists, and editors.

First things first: check availability. My experience in talking with other editors and authors is that the good editors tend to book up in advance. Sometimes way in advance—up to six months, even.  Don’t wait until you type “The End” to start looking for an editor.  The best time to begin your search is while you’re still working on your first draft and then schedule your second spot while you’re finishing up your first book (assuming you liked the experience and would like to use that editor again).

The reason I say check availability first is because getting a sample and quotes, along with all the following advice, is useless if you need your book edited next month and the editor you’re contacting is booked six months out.  So check with them and if they have an opening that meshes with your publishing schedule, then you can start looking at the next step.

Requesting Edit Samples

So what is next? Services offered and competency. You want to make sure that you and your editor are on the same page regarding what they’ll be doing for you.  This is one of the areas the sample comes in play.  You’ll want to request samples from each of the editors you’re considering.  Make sure that you send the same sample to each editor.  If you send them different sections of your manuscript, or the same section but some get one version and others get the piece after you’ve tweaked it again, then you aren’t comparing apples to apples.

Most of the samples you get back should be similar on a technical level, but it’s worth noting if an editor is wildly outside the pack—if most of the editors made fifty corrections but one editor made only twenty, that might bear investigation.  It’s possible that the majority of your candidates did line edits, but the one outlier only did a proofread.  You should also get a sense from the sample and email correspondence of whether or not the editor is someone you’ll enjoy working with.

Also, when you send your samples, please send an honest representation of the book as a whole.  If you send a chapter that’s been through critique partners, beta readers, and you’ve self-edited it five times, but the rest of the book has only been gone over once, you’ll probably get an email down the road about how due to the scope of the project changing, the quote will be increased, etc. and so forth.  Also, your project may be delayed because the editor underestimated the time it would take to complete.  Samples help both parties for lots of different reasons—never feel bad about requesting one.

Learning More About Potential Candidates

Something else you can do: take a look at the editor’s website and some of the projects they’ve worked on.  Do they have a lot of work in your genre?  This isn’t quite so important for line editing, proofreading, and final passes, but it’s absolutely vital if you’re looking for a story editor (also known as a content or developmental editor).  Their advice in a genre they’re unfamiliar with is not very valuable as they have no idea the expectations of the genre.

It’s a good idea to ask an editor what reference books they use on a regular basis if the information isn’t on their website.  They should, at the very least, give you a style guide and a dictionary — Chicago Manual of Style and Merriam-Webster Unabridged / Collegiate would be my choices for fiction written in American English.  For British English, New Oxford Style Manual and Oxford Dictionary are good choices. Grammar Girl (though a fantastic resource) is not a style guide and Google is a search engine, not a dictionary, yet I frequently come across comments from people who have hung out editing shingles and those are their go-to sources.  I find this perturbing, to say the least.  That’s like a carpenter not owning a hammer.

Also, don’t be afraid to ask on forums if anyone has had experience with that editor, or even to send one or two of their clients an email asking about their experience.

Editor Pricing

So, after a week of vetting editors, you’ve finally short-listed those you’d like to work with.  The final piece of the puzzle here is pricing. This can vary greatly depending on the individual editor and also the scope of the project.  I’ve seen rates ranging from very low ($100.00 for 100,000 words) to very high ($3,000.00 for the same project).

While I don’t wish to speculate too much on someone’s business model, I would urge you to apply some critical thinking when comparing quotes. Let’s consider the editor, Jane Doe, who offers to do editing for a dollar per thousand words.  Unless Jane is independently wealthy, she needs to make a living with her editing. Perhaps she’s just providing supplemental income as she’s married or retired—we don’t know.  But she probably needs to make at least $1,000 per month, and that’s being really generous and assuming that she enjoys a very low cost of living.  But, okay, let’s go with that.  That means she needs to edit at least ten books per month. That’s one book every other day if she takes weekends off.  Do you really think she’s doing a thorough job if she’s working that quickly?

Let’s say she doesn’t have that much business and so she can devote more time to your project—why doesn’t she have more business (especially with such low rates)?  As you can see, things aren’t adding up at this point when examining Jane. Perhaps she rushes through jobs, or perhaps she’s only offering proofreading (which is fine as long as everyone’s on the same page—again, this is where the sample comes in).

Finding your production team can be daunting, but it’s very worthwhile.  Once you have everyone in place and your process set up, everything should run like a well-oiled machine.  Well, as much as anything in the writing and publishing world ever can…

AnneVictoryAnne Victory owns Victory Editing ( and has enjoyed working on projects with Roxanne St. Claire, Courtney Milan, Debora Geary, and Daniel Arenson, among others.  She specializes in romance and fantasy.  Feel free to email her at—she’s always happy to answer questions and offer advice.

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9 thoughts on “An Editor’s Tips for Selecting Editors

  • April 14, 2013 at 7:38 am

    Hi, all,
    Just an update – the Oxford Style Guide is actually an internal style guide for the University and is not the same as the New Oxford Style Manual. In some places it’s the same, and in other places it outright contradicts. But the official Oxford Style Manual is almost a thousand pages. The online PDF is only fifty-five, so that says something in and of itself 🙂

  • January 14, 2013 at 11:13 pm

    Shari, beautiful person that she is, has updated the article with a new paragraph about style guides and dictionaries, complete with links to Amazon I also wanted to note that some of these resources are available online.

    Chicago Manual of Style ( – The Chicago subscription includes 15th and 16th editions, but you may prefer paper – I do I also have the online version as it’s searchable and if I’m on my laptop I probably don’t have my physical copy with me, so that comes in handy.

    The Merriam-Webster dictionary ( – The free dictionary is, I believe, the last version of the Unabridged (or maybe Collegiate?). So if the most current subscription edition is third edition, then the free online M-W dicitonary would be the second edition. Regardless, with the subscription you get the most current Unabridged dictionary, the most current Collegiate dictionary, French, Spanish, and Medical dictionaries, as well as a thesaurus.

    Oxford Style Guide ( – It’s offered for free, both online and as a downloadable PDF. Again, you may prefer paper.

    Oxford Dictionary ( – British spellings / terms

    Hope this helps

    • January 14, 2013 at 11:16 pm

      Great info, Anne – I didn’t realize the CMS was online – and isn’t THAT just worlds better than lugging that big old volume around with one’s laptop! Thanks again! Shari

  • January 9, 2013 at 10:47 pm

    Such valuable information provided for us newbies out there. Thank you.

    • January 9, 2013 at 10:49 pm

      Thank you, Tina!

  • January 8, 2013 at 9:03 pm

    I liked your article. It was very helpful. When I had my book edited, I wasn’t sure what the going rate of payment should be. It is nice to know how it should be figured.

  • January 8, 2013 at 11:42 am

    Thanks, Susan!

    Something that occurred to me yesterday (and if I can find a spot in my article to add this, I plan on contacting Shari about it) – it’s a good idea to ask an editor what reference books they use on a regular basis.  They should give you a style guide and a dictionary – Chicago Manual of Style and Merriam-Webster Unabridged / Collegiate would be my choices for American English.  For British English, New Oxford Style Manual and Oxford Dictionary.  But seriously – Grammar Girl (though a fantastic resource) is not a style guide and Google is not a dictionary.  I am gobsmacked that quite a few people have hung out shingles and don’t own a style guide or a dictionary.  Seriously perturbed and a little angry, to be honest.  That’s like a carpenter not owning a hammer.

  • January 7, 2013 at 1:23 pm

    Great article and advice. I worked with an editor for the first time last year…we were partnered during a contest and when the contest was cancelled, we opted to continue along the path. I enjoyed the experience and she was great, but the advice you share here is definitely worth considering for future projects. Thanks so much.

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